Privacy modes

You have three important privacy options to consider for your Timetastic account, we'll look at what each one does here 🕵🏻 🔐 

1. Leave types
2. Calendar view
3. Other departments

Head to SETTINGS > GENERAL

1. Leave types

You can set the visibility of each different type of booking in Leave Type Settings.

By default, most leave types will be set to 'private' which means users will be able to see their co-workers are off, but they won't know why they are absent. 

So for example, you can't see if someone is off on annual leave, sickness, doctors appointments, or view any attachments.

Here's what users see with leave types hidden:

Department managers and approvers can still see the information for their employees, and it doesn't affect what admin users can see.

Here's what users see when a leave type is visible: 

For our full guide on this, please see Setting different types of leave. 

2. Calendar view

The next level of privacy is restricting who can see the full calendar of each user.

If set to 'Visible', users can click an employee's name on the Wallchart and take a look at their annual calendar.

By default, this view is restricted to just the user concerned, their approver, and any admin users.

Sure, people can still see their co-workers are off through the Wallchart view, but they won't get that complete annual picture.

Here's a few comparative screen shots, you can see the names are clickable on the first image:

And now they're not.

3. Other departments

If additional privacy is needed across the organisation, this setting can be toggled to 'Hidden' to restrict the options available in the drop down selector at the top left of the Wallchart, so users only see their own department.

Here's what they can see by default - note the departments we've highlighted in the box.

And this is what they see after - the ability to select another department has gone.