Access & privacy - who can see what
When you first sign up to Timetastic you are the administrator and account owner - you get to see everything. Fear not, your staff members will see less of the confidential/ private information.
Admin users:
Administrators can see everything, do everything. This includes:
- Setup of the system
- Adding and amending billing
- View / approve/ decline pending leave requests for any employee, and deleting historical time off.
- Seeing all employee's annual leave
- Booking and cancelling annual leave for employees or departments
Typically a company will have one or two admin users, some larger accounts (in excess of 100 employees) will have 3 or 4.
See our guide here on how to give someone admin access.
Account owners:
Admin users can also be given account ownership status. Account owners are the main contacts for billing and general account communications. For security, they're also the only ones who can cancel the company account.
Companies on the Business plan have one account owner and Pro accounts can have up to three.
Here's our guide on how to make someone an account owner.
Directors:
Directors have a read-only permission to view all of the departments and bookings on the Wallchart as well as being able to view all user's Calendars. They can see all employee's remaining annual leave and Directors on the Pro plan will also have access to the Insight page.
This guide shows how to give someone Director permission.
Department managers and approvers:
A department manager or approver is someone nominated to approve leave for a given department or person. They can book and cancel leave on behalf of their employees. They don't get to see the Settings pages, but they do get to see how many days their employees have left.
Department managers can also see 'Users' from the main menu but their access is restricted to only those in their department.
Please see our full guide here on managing departments/managers.
Users:
A normal user has the following restrictions:
- They will not see the 'Settings' or 'Users' menu items
- Can't change their annual leave entitlement
- Can't cancel any bookings that are in the past - they can cancel their future bookings
- Can't see other employee's annual allowances or summarised calendar information
- Can't edit their working schedule, job title or payroll ID.
Privacy modes:
You will also find company wide privacy mode options in SETTINGS > GENERAL.
Further reading