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What can employees see in Timetastic?

Timetastic lets you track and manage time off, but what you can see and do within your own Timetastic account depends on your user role and the organisation's privacy settings. 

For an overview of all user roles and permissions, please see Access & privacy - who can see what.

This guide explains what a standard user (ie. employee) can see and how the privacy modes affect their view.

User permissions

Here's what a normal user can see in Timetastic:

  • The Wallchart shows all staff and when they are absent. By default, most leave types are set to 'private' which means users will be able to see their co-workers are off, but they won't know why they are absent. Employees can only see their own remaining allowance, eg:

Note: To limit Wallchart visibility to an employee’s own department, see the department privacy mode in section 3 below.
  • Your own Calendar and leave summary:

By default, employees can not view anyone else's full annual Calendar view.

Employees have the following restrictions:

  • They will not see the 'Settings', 'Users' or 'Insights' menu items
  • Can't change their annual leave entitlement
  • Can't cancel any bookings that are in the past - they can cancel their future bookings
  • Can't see other employee's annual allowances or summarised calendar information
  • Can't edit their working schedule, job title or payroll ID.

Privacy modes

Administrators have additional control over how much employees (and department managers) will see, by using these three privacy setting:

1. Leave types

Each type of leave (holiday, sickness, etc.) can be set to either:

  • Private – users will see someone is off but not the reason or attached details
    Timetastic (21).png

  • Public – users can see the leave type (e.g., “Holiday”, “Working from home”) on the Wallchart
    Timetastic (22).png

For our full guide on this, please see Setting different types of leave. 

2. Calendar view

By default, employees can not view anyone else's full annual Calendar view. 

Admins can set this to 'Visible', which would allow users to click another employee's name on the Wallchart and take a look at their annual calendar. They will not be able to see their Calendar summary; that's only visible to the employee's manager, admins or directors.

3. Department privacy

If additional privacy is needed across the organisation, this setting can be toggled to 'Hidden' users will only see their own department on the Wallchart. 

By default, here's what they can see in their Wallchart filter - they can select to view all departments:

And this is what they see after - the ability to select another department has gone. 

To edit your company's privacy modes, head to SETTINGS>GENERAL.