Users: delete / archive / removing

When someone leaves your organisation you can archive them (which retains their record) and then delete them (which completely removes all trace).

Archiving

Head to USERS on the main menu.

Click the employee's name then find the 'Archive User' link as follows:

When you archive a user you'll be asked for an 'End Date' for record keeping purposes.

Once archived, the employee will no longer be able to access Timetastic, their leave data is however retained for your records and can be viewed again by clicking on the 'Archived' link at the top of the USERS page.

Archiving in bulk

To archive more than one employee, tick the boxes to the left of your employees. An 'Options' menu will appear at the top of the page, select 'Archive' from the drop down.

Deleting

If you want to completely delete their record, head to USERS and select the 'Archived' link at the top left.

Select the user and you'll notice the 'Archive User' is replaced by 'Permanently Delete User'.

The download link lets you export all data for the employee.

Click 'Delete User' to go ahead with the removal. All data will be permanently deleted for this user. 

Deleting in bulk

To delete multiple employees, use the tick the boxes to the left of your employees. An 'Options' menu will appear at the top of the page, select 'Delete' from the drop down.