When someone leaves your organisation you can archive them (which retains their record) and then delete them (which completely removes all trace).
Head to USERS on the main menu.
Click the employee's name then find the 'Archive User' link as follows:
When you archive a user you'll be asked for an 'End Date' for record keeping purposes.
Once archived, the employee will no longer be able to access Timetastic, their leave data is however retained for your records and they can still be viewed on your Users page.
To view your archived employees, filter your view options to 'Leavers':
Archiving in bulk
To archive more than one employee, tick the boxes to the left of your employees. An 'Options' menu will appear at the top of the page, select 'Archive' from the drop down.
If you want to completely delete an archived employee's record, head to USERS and click the 3 dots next to the employee. Select 'Delete' from the drop down menu.
The download link lets you export all data for the employee.
Click 'Delete user' to go ahead with the removal. All data will be permanently deleted for this user.
Deleting in bulk
To delete multiple employees, use the tick the boxes to the left of your employees. An 'Options' menu will appear at the top of the page, select 'Delete' from the drop down.
The download link lets you export data for all of your employees.
Click 'Delete users' to go ahead with the removal. All data will be permanently deleted for these users.