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Managing Users

Setting your users working schedule

Each user in Timetastic can have a fixed work schedule or multiple work schedules. This schedule determines the working days used for deductions.

When you sign into Timetastic for the first time, your users will have a Monday to Friday work schedule with the morning set at 09:00 to 12:00 and the afternoon set from 13:00 to 17:00.

Note: If you want a booking to deduct a full day from someone's allowance then you must split their working time between AM and PM, so that Timetastic knows they work a full day.

To edit a user's work schedule select:

USERS > [Click name of the user concerned] > SCHEDULE

  • Check the boxes to reflect whether they work mornings and/or afternoons.
  • And set the from and to times.

Timetastic_Screen_Shots_Frame.png

 

You can also set a new work schedule with an effective date, allowing you to create more flexible patterns for shift workers, rotating work patterns or just a change to a user's hours.

Click '+ New Work Schedule' to create a new schedule and set the effective date. 

Timetastic_Screen_Shots_Frame.png

Timetastic_Screen_Shots_Frame.png

The Wallchart and Calendar will reflect the work schedule once you've saved it. You can also see a summary of the working schedules which can be viewed or edited if needed.

Timetastic_Screen_Shots_Frame.png

 

There's a video guide to creating work schedules here:

 

Leave bookings calculate their deduction based on the currently active working schedule. Changes to a work schedule do not affect leave that has already been booked.  To get existing bookings to recalculate, they have to be deleted and re-booked.