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Setting different types of leave

Timetastic can deal with as many different types of leave as you need. It comes preloaded with these eight:

  • Holiday
  • Unpaid Leave
  • Sick Leave
  • Maternity
  • Paternity
  • Meeting
  • Compassionate
  • Working from home

You can add, edit or delete leave types by heading to SETTINGS > LEAVE TYPES.

 

Adding a leave type

Click '+ Add a new leave type'.

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Enter the leave type name and select from the drop down whether it should show as busy, available or out of office in your calendar integrations. 

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Note: Out of office will only show in Outlook calendars - in any other calendar the leave type will show as busy - even if Out of Office is selected.

The Visibility field gives you the following options:

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Private

By default, most leave types will be set to 'Private' and means employees will be able to see their co-workers are off, but they won't know why they are absent. This hides the leave type details from everyone who isn't a user's approver, manager or admin user.

Here's what users see with leave types hidden:

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Public

This sets the leave type to be visible to everyone in your organisation regardless of whether they're a user, manager, approver or Admin user. 

Here's what users see when a leave type is visible: 

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Note: The information fed into Slack, Microsoft Teams, and external calendars via the ical feeds, will also align with your privacy settings.

There's also options for whether the leave should deduct from an employees annual allowance, need approval or should be included in a department's maximum absent. 

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Note: Once a leave type has bookings against it, you won't be able to change whether it deducts from allowance or not.

You can customise the icon and colour shown for the leave type, making it easier to understand your Wallchart and Calendar at a glance.

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Editing 

Click on a leave type to open the editing options. 

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Update the settings as needed and click 'Save'.

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Deleting

Click on the 'x' next to the leave type you'd like to delete. 

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Deleting a leave type does not alter or remove any historical bookings or data on your account, however users won't be able to book any more against that leave type.

 

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Leave type limits

For organisations that have limits on different types of absence, Timetastic Pro lets you set a hard cap for any given leave type.

These limits will apply on an annual basis, in line with the employee’s leave year end.

Setting a limit

When creating or editing a leave type, enter the maximum number of days and/or hours employees can book for that type of absence.

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The limits can be applied to both deductible and non-deductible leave types.

 

How it works

When booking, users will get a message if the limit is exceeded and that they can't make the request.

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Notes:

  • Limits are not related to an employee’s annual allowance.
  • They are set per leave type - not per user, or department.
  • It’s not possible to override limits on an individual basis.