Need to update an employee's clocking PIN? You can change PINs individually or update them quickly from the employee list.
Before you begin
Employee PINs and employee numbers are different
PINs are used for clocking in and out
Employee numbers are typically used for payroll purposes
š” When a new employee is created, Rota & Time Clock automatically assigns a unique 4-digit PIN. Employees cannot change their own PINs ā only managers and administrators can update them.
Option 1: Change PINs from the employee list
If you need to view or update PINs for multiple employees, you can do this directly from the employee list.
Hover over the HR menu option
Select Employees
Click the Emails dropdown menu
Select the Time and Attendance PIN option
Click on any PIN to edit it
This is the quickest way to review or update PINs across your workforce.
Option 2: Change an individual employee's PIN
To update a single employee's PIN:
Go to HR > Employees
Open the employee's profile
Make sure you're in the Profile section
Scroll down to the Employment section
Click Edit in the top-right corner
Enter the new PIN in the Time and Attendance PIN field
Make sure the PIN contains at least 4 digits
Click Save.
The employee can then use their new PIN immediately when clocking in and out.