Before proceeding, here are 3 important details you must know:
By default, Rota & Time Clock assumes that you're always available to work. The availability feature allows you to indicate only your preferences (green) and unavailability (red).
Your availability can either be recurring or punctual. You just have to make sure to select the right frequency.
If you aren't available on a specific date, submitting a punctual time off request is much easier than changing your availability. To learn how to submit a time off request, refer to this article.
If you're using the mobile app as opposed to the Website, click here.
1) Where to access « My availability »
Click on “Availability” in the main menu
or on your initials or picture ,in the top right hand corner, then on “My availability” if you are an administrator, manager or supervisor.
2) Entering your availability
IMPORTANT
Creating a new recurring availability without an end date will overwrite any existing availability for the subsequent dates. If you want to create several availability, it is important to proceed chronologically by creating the closest one first.
Select the week
Click on the “+” under the day that interests you, bearing in mind that you will be given the option to include several days at the same time.
Select whether this is an unavailability or a preference (if permitted by your employer)
Confirm the time of day (all day or disable the option to enter specific hours)
Confirm the days of the week for which this unavailability applies
Click on “Confirm”.
3) Setting a frequency and your time limits
Under availability, the "Recurrence" section allows you to select how often you want the availability to appear.
Check "Ends on the specified date" if you want to add an end to the availability.
Under the recurrence, you can also indicate how many hours you want to work in a week. Useful especially if you're part time!
4) Getting your availability approved
Once the information has been entered, the request will be sent only when you click on "Submit for approval". You will receive a notification as soon as your manager approves it, but you will also be able to consult the status in the "Rota" menu -> « Rota requests »
N.B.: It's possible modify your availability afterwards, from the calendar in the “Availability” menu.
5) Erasing your availability
Refer to this article!