Rota & Time Clock includes two features that can help simplify attendance management:
Rounding – rounds clock-in and clock-out times to the nearest interval you choose.
Automatic time adjustments – adjusts clock-ins and clock-outs back to the scheduled shift times when employees arrive slightly early or leave slightly late.
This guide explains how both features work and how to set them up.
How rounding works
Rounding automatically adjusts clock-in and clock-out times to the nearest interval that you specify.
For example, if you've set a 5-minute rounding:
Employee clocks in at 8:02am → recorded as 8:00am
Employee clocks out at 4:03pm → recorded as 4:05pm
If you've set 15-minute rounding:
Employee clocks in at 8:08am → recorded as 8:15am
Employee clocks out at 4:03pm → recorded as 4:00pm
Note: Breaks are not rounded.
Viewing actual clocking times
Even when rounding is enabled, you can still see the employee's original clock-in and clock-out times.
Simply:
Open the time entry
Select the Log tab
The log will show the exact times recorded by the employee.
When does rounding apply?
Rounding only applies to entries that have been clocked in and out by employees.
It does not apply to:
Manually created time entries
Manually edited time entries
Automatically generated time entries
Setting up rounding
To set the rounding feature:
Go to Settings
Select Attendance from the sub menu
Under Automation toggle on 'Rounding rules'
Enter a rounding interval (for example, 5, 10 or 15 minutes).
Click 'Save'.
You can also choose whether to use:
A custom tolerance, or
The default tolerance of half the rounding interval.
How automatic adjustments work
Automatic time adjustments allow you to automatically align clocking times with scheduled shift times.
This can be useful when employees regularly clock in a few minutes early or clock out a few minutes late.
There are two separate options:
Adjust clock-ins before the scheduled shift start
Adjust clock-outs after the scheduled shift end
You can switch on either option separately or use both.
Shift start adjustments
This setting adjusts early arrivals back to the scheduled shift start time.
Example
Scheduled shift:
8:00am – 4:00pm
Adjustment window:
15 minutes
Result:
Clock in at 7:50am → adjusted to 8:00am
Clock in at 7:58am → adjusted to 8:00am
Clock in at 7:30am → no adjustment
Clock in at 8:03am → no adjustment (unless rounding is also enabled)
Only clock-ins that fall within the adjustment window are changed.
Shift end adjustments
This setting adjusts late departures back to the scheduled shift end time.
Example
Scheduled shift:
8:00am – 4:00pm
Adjustment window:
15 minutes
Result:
Clock out at 4:05pm → adjusted to 4:00pm
Clock out at 4:12pm → adjusted to 4:00pm
Clock out at 4:30pm → no adjustment
Clock out at 3:55pm → no adjustment (unless rounding is also enabled)
Only clock-outs that fall within the adjustment window are adjusted.
Conditions for automatic adjustments
For automatic adjustments to work:
The employee must clock in and out themselves
The shift must already exist on the rota
The rota must be published before the shift begins
Automatic adjustments do not apply to:
Manually created time entries
Manually edited time entries
Automatically generated entries
Setting up automatic time adjustments
To enable automatic adjustments:
Go to Settings
Select Attendance from the sub menu
Under Automation toggle on 'Time entry adjustments'
Enter the adjustment time window (eg. 15 minutes)
Click 'Save'.
Once switched on, clock-ins and clock-outs will be automatically adjusted based on your custom settings.
Rounding vs automatic adjustments
Although they sound similar, the setting work differently:
Feature | What it does |
Rounding | Rounds clocking times to the nearest interval (e.g. 5 or 15 minutes). |
Automatic adjustments | Moves clocking times back to the scheduled shift start or end time when they're within a defined window. |
Organisations often use both features together to keep attendance records consistent while still allowing a little flexibility around shift start and finish times.