If the overtime shown in Rota & Time Clock doesn't match what you're expecting, don't panic! In most cases, the difference comes down to how overtime is configured.

This guide explains how overtime is calculated, what settings to check and how to trigger a recalculation if you've recently made changes.

Rota & Time Clock can calculate overtime based on:

You can use either method, or both together.

For example:

The system will calculate overtime according to the rules you've configured.

If an employee exceeds the daily overtime threshold, those extra hours will be marked as overtime on that specific day.

If an employee exceeds the weekly overtime threshold, overtime is allocated to the final day of the week where the threshold is reached.

This means it's normal to see overtime appearing on the last day of the week rather than being spread across multiple days.

If the overtime calculation still doesn't look right, the first thing to do is check your overtime settings.

It's also worth checking that your rota period matches the way your organisation calculates overtime, as this can affect the results.

(For administrators only)

To review your organisation-wide overtime settings:

Check that:

Some organisations calculate overtime separately for each week, while others calculate it across the entire pay period.

If your organisation uses a bi-weekly pay period, make sure the overtime settings reflect how overtime should be calculated:

Employees can also have their own overtime settings that override the organisation defaults.

To check:

If an override exists, those settings will take priority over the organisation-wide rules.

If you've recently changed overtime settings, existing timesheets won't automatically recalculate.

To force a recalculation:

This will trigger a fresh overtime calculation using the latest settings.