Positions and sub-positions help you organise your rota and provide additional information about the shifts your employees work.

A position typically represents an employee's job role, such as:

Positions are assigned to employee profiles and can be used to organise and filter your rota.

Sub-positions provide additional detail about a shift. Examples include:

Unlike positions, sub-positions are assigned to individual shifts rather than employees. They allow you to distinguish between different types of work or perhaps a specific location within the same role.

It is important to note that sub-positions do not appear in reports.

You can create or edit positions and sub-postions via the Rota or the organization's settings.

1. Click the 'Create' button from the top of your 'Rota'

2. Select 'Position'

A panel will open on the right-hand side of the rota, allowing you to create and manage both positions and sub-positions.

1. Click 'Add a position'

2. Enter a name for the position.

3. Select a colour by clicking the coloured circle.

4. Click Save.

1. Click 'Add a position'

2. Select 'Sub-position'

3. Enter a name

4. Change the colour if preferred

5. Select the position it will be associated with

6. Click 'Save'

Important: Sub-positions are primarily intended to provide additional information about rota shifts. Please note:

You can always edit or archive postions by clicking on the pencil icon next to the position you want to edit or archive:

You can group employees by position using the Rota filters.

To do this:

can create, edit, or delete positions and sub-positions.

When creating or editing a shift, you'll have the option to select a sub-position:
​

This allows you to provide additional context about the work being carried out without creating extra employee roles.