Access & privacy - who can see what

Fear not, your staff members will see less of the confidential/ private information.

Administrators can see everything, do everything. This includes:

Typically a company will have one or two admin users, some larger accounts (in excess of 100 employees) will have 3 or 4.

See our guide here on how to give someone admin access.

Admin users can also be given account ownership status. Account owners are the main contacts for billing and general account communications. For security, they're also the only ones who can cancel the company account.

Companies on the Business plan have one account owner and Pro accounts can have up to three.

Here's our guide on how to make someone an account owner.

Directors have a read-only permission to view all of the departments and bookings on the Wallchart as well as being able to view all user's Calendars. They can see all employee's remaining annual leave and Directors on the Pro plan will also have access to the Insight page. Directors don't have access to the company's 'Settings' page.

This guide shows how to give someone Director permission.

A department manager or approver is someone nominated to approve leave for a given department or person. They can book and cancel leave on behalf of their employees. They don't get to see the Settings pages, but they do get to see how many days their employees have left.

Department managers can also see 'Users' from the main menu but their access is restricted to only those in their department.

Please see our full guide here on managing departments/managers.

A normal user has the following restrictions:

You will also find company wide privacy mode options in SETTINGS > GENERAL.

You will also find this article on 'Who approves leave' helpful in understanding the different user roles.